grantwriting

Grantseekers, how irritating are you to funders? Use this checklist to find out

Posted on January 17, 2017 by Vu

[Image description: A person wearing a black hat, black shirt, and blue jeans is sitting on the floor. Their face is covered by a white piece of paper with a simple angry face drawn on it. They are wearing two beaded black bracelets on their right wrist and several similar bracelets on their right wrist. They cast a shadow on the background wall which looks like a teal wall with yellow texture squiggles.]

Hi everyone. Last week, I unveiled the FLAIL Index, a tool that allows foundations to see whether or not their grantmaking process will unleash the demon-god Cthulhu upon this world. I’m now calling it the FLAIL Scale (#FLAILscale), since things that rhyme are always more worth our time. I will be updating the Scale this week, based on your feedback, to increase the aggravation points for certain items, such as requiring people to get anything notarized, as well as add some redemption points. Thank you to everyone who tested the FLAIL Scale, especially those who are actually using it to make their grant process better. You are amazing unicorns, and may Cthulhu spare you in the coming Apocalypse.

This week, for balance, we present the other side: Things that we nonprofits do that make funders want to punch us in the jaws—or worse, not fund our programs. I asked the NWB Facebook community, and received nearly a 100 comments from current and past program officers. I synthesized them into the checklist below.

So here, I present, the Grant Response Amateurism, Vexation, and Exasperation (GRAVE) Gauge (That’s, sadly, the closest rhyme to “grave” I can think of). Go through the list below, add up your points (or, use this Excel worksheet), and see how your organization does on any grant proposal. Use this to improve your process. And of course, this is also in beta—and the point values are arbitrary, somewhat based on the frequency the item is brought up—so send feedback and suggestions for GRAVE v2. Also keep in mind there are exceptions and extenuating circumstances.Continue reading →

Funders, your grant application process may be perpetuating inequity

Posted on August 24, 2015 by Vu

minibar A few weeks ago, a fellow Executive Director of color and a friend of mine, “Maria,” was nearly in tears after failing for a second time to get a small grant. She doesn’t drink, or else I would have offered access to the personal minibar that I keep in my office. A shot of Wild Turkey and a brisk walk always cheer me up after a grant rejection.

“I’m so tired,” Maria said over the phone, “I can’t continue putting in my own money to keep this afloat. Maybe nonprofit is just not for me. It’s too hard.” She had spent over 40 hours on these two grants, and I had spent over 12 hours facilitating part of a board retreat, helping develop the logic model, revising the budgets, editing the narratives, and providing moral support.

The grant was a one-time award for less than 10K, and she had been told repeatedly, by different people at this foundation, that her work was important and much needed.

The purpose of this story is not to call out a particular foundation, but to highlight the fact that the standard grant application process needs a deep overhaul because it is leaving behind too many communities.Continue reading →

10 steps for writing a kickass grant proposal

Posted on October 6, 2014 by Vu

Writing grants to fund nonprofit work is an art as old as time. Archaeologists have found ancients drawings in caves depicting figures hunched over rocks, one hand chiseling, the other hand pulling at hair in obvious frustration at a primitive RFP. They deciphered the chisel marks on the rocks to say, “Making fire good, keep tigers away, help many families. Please see Appendix A for logic model.”

Still, as old a skill as grantwriting is in our field, it is still tricky. So today, I want to lay down our field’s standard process for writing an awesome proposal. This post is mainly for those who are learning the ropes of grantwriting. If you’re an advanced grantwriter, you can skip this post entirely and read something else, like about how people in our field misuse “literally.” If you’re a novice, just follow these steps below, which is a process that many of us in the sector follow, and you are guaranteed to write kickass, winning grant proposals. (Disclaimer: There is no guarantee that following these steps below will result in kickass, winning grant proposals).Continue reading →

Nonprofit with Balls’s 100th post! Let’s celebrate by going home early.

Posted on July 14, 2014 by Vu

Hi everyone. This is Nonprofit With Ball’s historic 100^th post. It is a momentous occasion. When I was a little boy growing up in a small village up in the mountains of Vietnam, my father said to me, “Son, we may be poor, but that does not mean we can’t accomplish great things. You are the smartest, most-talented, and, in certain very dim lighting, best-looking kid in our family. Bring honor to our name.” Well, look dad, I wrote 100 blog posts about nonprofits, many mentioning unicorns! I think our ancestors would be proud. They’re probably tweeting about it right now.

For this 100^th post, I’m going to provide excerpts of some of my favorite early posts, the ones that you probably haven’t read because they’re so old. If this sounds very lazy, like those TV shows that do montages as a special episode (“Instead of writing a real episode, let’s spend 10 minutes looking at all the times that Joey said ‘How you doin’?’ and all the times that Ross acts like a completely unlikeable character”) you are right. But hey, this only happens every 100th blog posts; we’ll be back next week with new content. Here, read these posts below if you haven’t. And I think it’s only appropriate that we all go home early today in celebration.Continue reading →

The most crotch-kickingly craptastic grant application notice ever

Posted on April 26, 2013 by Vu

Today, I paid 10 bucks to get kicked in the crotch by a funder. Well, not literally, but that’s what it felt like. We had applied for a significant grant (over 100K), in partnership with another organization. Yesterday, we were excited to get an email from this funder asking for the ED to come downtown for a meeting, and to bring copies of the grant application. Sweet! One step closer!

Normally, this is how a grantmaking process works: First, an RFP is released. We review the RFP, figure out if it’s a good match for our mission, rally potential partners, write the application, and submit it. Then we wait. Usually, one of three things happens. The best scenario, of course, is getting a phone call saying we got the grant, in which case, depending on the size of the grant, I close down the office, tell the staff to stop helping disadvantaged clients for the day, and we all go out for ice cream.

The most common scenario is we get a letter saying, “Blah blah, we had 300 applications and there is only so much funding to go around; your application, while strong, did not qualify; we’re available for feedback,” in which case, depending on the size of the grant, I close down the office, tell the staff to stop helping disadvantaged clients for the day, and we all go out for alcohol, and in an inebriated state we beg the bar owner to be a sponsor or at least for some sympathy fries on the house.

A third result is an email or phone call asking us to come in for an interview or a meeting, in which case, a whirlwind of activities happens, including reviewing the grant application (because by then, we’ve forgotten what we proposed, something about helping kids), doing a pre-meeting to determine who says what so that we don’t trip over each other, and determining logistics such as carpooling and whether we should color coordinate our interview outfits and get haircuts.

The interview stage does not automatically mean that we get the grant, but it is exciting to think that we are a little closer to being able to do some cool programming and help some great kids and families. I am on paternity leave, but this was a large grant, so I dragged my fellow ED from the collaborating organization, Sharonne, and one of my staff, James, and we drove downtown, getting there 30 minutes early to review our game plan. James had spent the previous night creating a chart to better illustrate our program model.

We walked into the room, ready to answer questions and dazzle the two grant reviewers, who seemed like nice women.

“So you know how this process works,” said one of the women, “we got 10 applications, and could only select 2. Unfortunately, VFA is not one of the two organizations. However, you came real close and just missed it by a couple of points.”

WTF? We looked at each other, confused. “We have some feedback here for you, and can answer any questions you have. Would you like to hear the feedback?”

Silently, we nodded, thinking this was the most bizarre meeting ever. She went through a long list of feedback about our applications, both good and bad, and we sat there, stunned, like we were in some weird sort of nonprofit twilight zone.

“So,” she said, “do you have any questions?”

We paused.

“Yes,” I said, “when did the notice about the grant go out? Did you send a letter saying that we didn’t get this grant? Because we didn’t get any notice…”

The women looked at each other.

“Well, uh, no, sorry, I know it’s a little cryptic when we called you in, but we didn’t want the word spreading about who got and didn’t get the grant, so we, um, wanted to call you in and talk to you, and THEN we send out the notices.”

I was trying hard to control my temper, and I could feel the anger rising in Sharonne and James.

“We feel blindsided,” I said, “Normally we get a rejection letter or phone call, and then we ask for feedback. We are used to rejections, so that is not the issue. You don’t call people in, leading them to think that they are advancing in the process, only to tell them they didn’t get the grant.”

“Well, uh, that’s the process that [our supervisor] set up.” She looked at her colleague. “That’s funny, this is the first time we’ve gotten this feedback.”

“I don’t appreciate this,” I said. I had had all of two or three hours of sleep each night for the past 18 days and was in no mood to be extra nice.

“Your assistant asked us to bring in copies of our grant application,” said Sharonne, “why would we bring copies if it’s just a feedback session?” She had driven over an hour to get to this meeting.

“Well, uh, we see what you mean,” one of the women responded, “we certainly didn’t need copies. We have so many!—“

“Which we thoroughly reviewed,” the other woman chimed in cheerfully.

“We’ll talk to our assistant,” they said.

We left, feeling extra crappy. Not getting the grant is one thing, and something that all nonprofits are used to even though it hurts each time, but driving all the way downtown and wasting our time preparing for this meeting only to get 5 minutes of feedback that could have easily been delivered by phone, simply because they didn’t want word spreading prematurely—that sucks. Since this was downtown Seattle, we wasted 20 bucks on parking the two cars, making us all feel like we each paid to get kicked in the gonads, and not in a good way.

“Let’s go get a drink,” I said, and others thought it was a great idea. After a mimosa in each of us at 11:37am, the episode seemed hilarious. This was hysterical! Ha, James stayed up making a chart! Sharonne drove up from Olympia! Me spending several minutes this morning figuring out if I should wear my red button-down shirt, which conveys power, or my purple striped button-down shirt, which conveys practicality. (I chose the purple one). We didn’t get the 100K grant that we had spent hours working on! It was really, really funny!

I love this work. It is never boring, even on some days when I wish for it to be.

Our waitress was extra nice when we told her what happened. “Keep trying,” she said. I should have asked her for some sympathy fries.